Privacy Notice - Leisure Pass

Why we collect information about you

We are collecting the minimum amount of information about you to assess your application for a Leisure Pass.  The Leisure Pass is free to join and provides reductions to services across the borough.

How we will use the information held about you

We collect the following categories of information to consider your application for a Leisure Pass:

  • Date of Birth
  • Photographic Image (used on Leisure Pass only, not retained)
  • Contact details – telephone / email address
  • Proof of Address (noted only and not retained)
  • Proof of eligibility eg. benefits, disability or Armed Forces
  • Proof of Age (if over 60 – noted only and not retained)
  • Proof of Identity (noted only and not retained)

We will use the information you provide to assess whether you are eligible for a Leisure Pass.  A photographic image of you will only be required should your application be approved.  We will only require sight of proof of eligibility, we will not retain copies of your documents.

We may use your information to contact you in relation to any matter arising from your Leisure Pass application.

What is the basis for us to process your data?

The provision of your information and your contact information form a contract between you and the council.

Where we need to collect personal data by law, or under the terms of a contract we have with you and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to provide you with goods or services). In this case, we may have to cancel a product or service you have with us but we will notify you if this is the case at the time.

Who we will share your information with

Only relevant staff within Kettering Borough Council will have access to your Leisure Pass application details.  This will include our Community Services Team and our Customer Services Team who deal with your application and the issue of your Leisure Pass.

How long do we keep your records?

The data you supply will only be retained for the period your Leisure Pass is valid.  This could be for either 1 year or 5 years, depending on your eligibility criteria.

For more information on how we use your information and your rights in relation to your personal data, please visit our website:  www.kettering.gov.uk/privacy