Privacy Notice - Activities and Events

Why we collect information about you

We are collecting the minimum amount of information about you/your child to complete a booking onto one of our children’s activities or events.

How we will use the information held about you

Your/your child’s information will be used to ensure the chosen activity is appropriate for their age and to provide any necessary assistance in relation to any medical conditions or disabilities they may have.  Your contact information will only be used in the case of an emergency or other contact deemed absolutely necessary.

What is the basis for us to process your data?

The provision of your child’s information and your contact information form a contract between you and the council.

We require your consent to photograph and publish your child’s image. You do not have to provide your consent if you do not wish to, it is not a condition to enable you register for one of our activities or events.  If you do provide your consent for you/your child to be photographed, you can withdraw this at any time by emailing dpo@kettering.gov.uk

Who we will share your information with

Only relevant staff within Kettering Borough Council will have access to your booking details.  

Your booking and consent form will be legitimately shared with the activity provider if it is not directly provided by Kettering Borough Council.  The activity provider will handle your information  

Medical details will be shared with the relevant health services in an emergency.

If you have consented to your child being photographed, the images may be used in publications, including on-line material, which are accessible by the general public.

How long do we keep your records?

The data you supply will only be retained until such time as the activity booking is complete.  If you have given consent for your child to be photographed, images will be retained and may be used for promotional purposes.  Your consent remains in place for the life of the image, you can withdraw your consent at any time as detailed above.

For more information on how we use your information and your rights in relation to your personal data, please visit our website: www.kettering.gov.uk/privacy